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Service Center Operator

​​The Presidio Trust i​s seeking a friendly and customer-focused Service Center Operator to join our Customer and Staff Support Team in our Land and Building Stewardship Division. The Presidio of San Francisco, the 1,491-acre former Army base at the foot of the Golden Gate Bridge, is now a new kind of national park. The park includes 477 individually significant historic buildings, about 6 million square feet of office space, and more than 180 historic objects. To date, 325 historic buildings have been fully or partially rehabilitated and are now occupied. Now, these beautiful, historic buildings are revived with new life and new uses for our public visitors, tenants, and employees.

Our Service Center Operators provide exemplary customer service and project a congenial and highly professional image of the Presidio Trust. Our ideal candidate is an active listener and partner to Presidio tenants and Trust sta​ff, who accurately intakes and tracks requests for repairs and services, and promptly creates work orders to initiate corrective measures. In this highly visible position, you make a difference every day, building high levels of customer satisfaction through genuine rapport and going the extra mile.

This is a full-time position with a minimum salary of $21.13 per hour and full benefits. Applications received by May 27, 2019 will receive first consideration. We are planning to hold interviews May 30 & 31, make a job offer on June 4th, and set a work start date June 23rd, 2019.

Responsibilities

  • Greet callers and visitors professionally, consistently projecting a helpful and friendly image. Exercise courteous telephone etiquette and provide professional responses to inquiries or complaints from tenants, property management groups, and any other customers.
  • Determine the nature of the issue/complaint/report by listening politely and posing relevant questions.
  • Research answers to questions posed via email or voicemail messages, and respond professionally, timely, and accurately to customers.
  • Facilitate inputting of accurate work orders beyond buildings, to include utility infrastructure, roads, grounds, and forestry.
  • Create a work order, when appropriate, by promptly entering data into the computerized maintenance management system (Yardi).
  • Ensure accurate data entry, including summarizing the report with needed specificity using proper grammar, spelling and punctuation.
  • Serve as Yardi system expert. Provide Presidio Trust employees with technical support and basic training for Yardi and mobile phones.
  • Check Yardi error reports on a regular basis and promptly make all necessary corrections.
  • Assist tenants and internal staff with web based applications and mobile devices. 
  • Integrate work orders with property management and financial accounting.
  • Keep workspace clean and organized to ensure projection of a professional image.
  • Keep immediate supervisor, managers, and employees apprised of emergency or problematic issues.
  • Effectively communicate billable work orders to supervisor, trades supervisors, and property management. Communicate issues that occur with a newly implemented system and make suggestions to continue to improve the efficiencies within the work order area. 
  • Provide valuable, accurate input and feedback to create analysis reports for department managers and supervisors.
  • Demonstrate team oriented work habits that support Yardi and change management.
  • Serve as the building receptionist; greet guests, sign for packages and sort mail into departmental mailboxes. Serve as building roll call manager for building evacuations and monitor the guest log-in/out book.

Required

  • Immaculate interpersonal and organizational skills, a strong work ethic, and ability to provide exceptional customer service.
  • Ability to establish and maintain positive working relationships with co-workers and other Trust employees.
  • Ability to multi-task, handle confidential information discreetly, and handle emergencies with tact and ease.
  • Skill in written and oral communications, including reading, comprehending, and following instructions.
  • Knowledge of Microsoft Outlook, sound database practices and procedures, and billing processes.
  • Skill in using web based applications and mobile devices, and ability to perform data entry with minimal errors. Excellent typing, computer, spelling, grammar, and punctuation skills required.
  • General knowledge of maintenance and construction terminology and duties.
  • Ability to prioritize a demanding workload and meet deadlines with accuracy.

Desired

  • Passion for parks; strong desire to work for the Presidio.
  • Proficiency in Yardi Property Management Software and Microsoft Office, including Excel.

About the Presidio Trust Land and Building Stewardship Team​​

Our mission is to make the Presidio thrive by keeping the land, buildings and infrastructure of this beautiful park in excellent shape and by providing outstanding customer service to everyone we meet. We are proud of our role in making the Presidio successful ​​and look forward to working with our next leader to continue to excel.