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Senior Contract Specialist

The Presidio Trust is actively seeking a Senior Contract Specialist. Once an Army Base, the Presidio of San Francisco is now a new kind of national park. The 1,500-acre Presidio is richly layered in history, is a natural oasis for wildlife, plants, and people, and offers iconic views known around the world. In its third decade as a park, public awareness and enjoyment of this exceptional place continues grow.

 

The Senior Contract Specialist performs the full range of pre-award, post-award, and contract administration work on a broad spectrum of complex construction and business contracts and agreements. A key area of focus will be in construction services, professional services, interagency/cooperative agreements, and task order contracts (Indefinite Delivery/Indefinite Quantity), including by not limited to the areas of construction, architectural, engineering, financial services, information technology, human resources, marketing, sponsorship, communications, and property management.

 

Our ideal candidate has outstanding communication and interpersonal skills, and a professional knack for applying broad administrative, financial, and analytical principles, practices, and laws and embraces the opportunity to work in a team-oriented department.

 

This is a full-time role with benefits.  Applications received by September 1, 2022 will receive first consideration.

 

Responsibilities

  • Perform pre-award and post award contract activities, develop contracting plan, resourcing, determine appropriate contracting type, establish milestones, interface with various user groups (engineering and operations) in support of RFP's/IFB's.
  • Conduct pre-bid conference where necessary, bid evaluations and price negotiations, award recommendations, and contract execution.
  • Coordinate and participate in negotiation of contract terms and conditions.
  • Administer changes to contracts including claim mitigation/resolution and termination.
  • Acts as lead for interagency/cooperative agreements with partnering agencies for scope preparation, document preparation and execution, recordation of obligation and manages same for renewals, extension, updating and closeout.
  • Proactively work with contractors and consultants to ensure contract compliance, ensures reporting and contract requirements are met and Trust invoices and supporting documents are submitted and/or issued in a timely manner.
  • Perform contract close out of tasks including resolution of outstanding contract issues, final invoices and contractor performance evaluations.
  • Serve as contract advisor with Trust management with respect to contracting and solicitation activities.
  • Use a variety of contract formats including Lump Sum, Not to Exceed, Purchase Orders and external agreements where applicable.
  • Monitor Davis Bacon/Service Contract Act Prevailing wage rates where applicable.
  • Assist the Associate Director of Contracting in working with the Trust's General Counsel's office to develop new contract formats, update regulatory language and ensure proper document language.
  • Support the Associate Director of Contracting in mentoring and training Contracting Branch personnel.
  • Schedule work priorities and set deadlines for work completion based on workload, define technical work requirements and develop strategic plans as needed.
  • Solicits and awards contracts cradle to grave.
  • Other duties as assigned.

Required Qualifications

  • Bachelor's Degree; AND
  • At least five (5) years of relevant experience with a wide variety of contract types; preparing, managing solicitations and negotiating contracts.
  • Advanced negotiation and interpersonal skills.
  • Demonstrated computer literacy in word processing and spread sheets (MS Office), experience with contract management systems or similar systems.
  • Excellent written and verbal communication skills, and an ability to function and drive to clarity in an environment of flexibility and creativity and sometimes ambiguity.
  • Adaptability/resilience, innovation, and integrity.
  • Interest in and willingness to improve processes and ways of working to make work more effective and efficient.
  • Strong customer service skills and ability to collaborate and work with others.
  • Formal presentation skills, innovative, integrity, decision making skills, excellence and business acumen.
  • Knowledge of applicable laws, rules and regulations that govern public procurement/contracting.

Desired Qualifications

  • Experience with a variety of contract services, e.g., communication, human resources, audit, financial review, consulting, construction, marketing, sponsorship, Interagency/Cooperative Agreements, financial services, information technology, human resources, engineering, communications, and property management.
  • Knowledge of Oracle ERP Financial System
  • A good sense of humor and positive can-do attitude
  • A passion for the mission and values of the Presidio Trust
  • Ability to be flexible and work in a fast pace driven environment

 

About the Administration and Contracting Team

Part of the newly established Trust Operations Division, the Administration and Contracting Department provides a variety of contract and solicitation support services for the entire organization.  As part of a division that includes office management for Trust-occupied facilities, supports and records management and compliance, the contracting department delivers a high standard of customer service as well as contracting administration, and manages the process of creating and documenting organizational policies and procedures.

 
Background Investigation

The Presidio Trust has identified this position as subject to an employment background investigation, which shall consist of a review of applicable county, state, and Federal criminal and civil records, state bankruptcy indexes and a credit report. An individual's granting of an investigation and resulting report is voluntary. However, employment in this sensitive position is contingent upon the successful completion of an investigation. The Presidio Trust may refuse to hire an individual, may rescind an offer of employment to an individual, or may review and terminate the employment of a current employee not successfully completing the investigation.

 

FINANCIAL DISCLOSURE

This position requires the completion of the U.S. Office of Government Ethics (OGE) Form 450, Confidential Financial Disclosure Report, both as a New Entrant into the position and annually thereafter. The purpose of the financial disclosure system is to assist employees and their agencies in avoiding conflicts between official duties and private financial interests or affiliations.

 

COVID-19 Vaccination Requirement

All Presidio Trust employees must be fully vaccinated against COVID-19 or obtain an approved medical or religious exemption. Employment is contingent upon submitting a COVID-19 Certification of Vaccination or qualifying for an exemption when hired.