Senior Contract Specialist

Once an Army base, now a new kind of national park, the Presidio of San Francisco is the largest preservation effort underway in the United States. The Presidio operates as a wholly-owned government corporation and faces many of the typical contracting needs and challenges that a private sector operating business needs to address. In addition, we have unique opportunities to work with professionals in historic preservation, archaeology, historic landscape architecture, materials conservation, forestry, curatorial practices, and construction and engineering.

 

The Presidio Trust's contracting team supports major contracting efforts in the Presidio. On a regular basis our team supports our hospitality, public programming, educational initiatives, operations, planning, information technology, transportation and many interesting and multi-faceted lines of business.

 

Our ideal candidate is an experienced contracting professional or trained paralegal with demonstrated experience regarding many different types of contracts. You have a broad range of skills that you can apply to any contracting situation (vs. specialized expertise in one area). You will work with construction, architectural, engineering, general consulting, and other agreements with other federal, state and city agencies. You will also work on contracts for cyclic maintenance, roads & grounds, small construction, agency agreements, public exhibits and shows, and Off the Grid picnic. You will manage our Purchase Card and Travel programs, and must be able to switch gears quickly and easily.

 

Applications received by December 2, 2016 will receive first consideration. We are planning to hold the first round of interviews beginning the week of December 5, make a job offer by mid-December, and set a work start date in early January, 2017.

 

Responsibilities

  • Perform pre-award contract activities including developing contracting plan and contractor resourcing, interface with various user groups (construction, engineering, operations) in support of Requests for Proposal/Invitations for Bid, conduct pre-bid meetings/job-walks, bid evaluation and price negotiations, award recommendations and contract execution.
  • Coordinate negotiation of contract terms and conditions.
  • Perform all facets of pre and post award contract administration.
  • Administer changes to contractors including claim mitigation/resolution.
  • Proactive with contractors, consultants and vendors, ensuring contract compliance, and that various reporting contract requirements, invoices and supporting documents are received and processed in a timely manner.
  • Perform close out of contracts, and finalize outstanding contracting issues, final invoices and contractor performance evaluations.
  • Serve as primary point of contact and manager of Purchase and Travel Card programs.
  • Interface with management regarding contracting and bidding activities.
  • Provide support to the contracting team as assigned by the Associate Director of Contracting.
  • Manage federal, state, city and county interagency agreements with assistance from Legal and sponsoring departments.

 

Required

  • At least 5 years of relevant experience with a wide variety of contract types.
  • Strong interpersonal and organizational skills, work ethic, and commitment to providing excellent customer service, while establishing and maintaining effective working relationships.
  • Polished and professional negotiation and communication skills, both verbal and written.
  • Highly organized with meticulous attention to detail.
  • Ability to think strategically, multi-task, attend to detail/deadlines, and work well under pressure.
  • Self-motivated to manage multiple projects simultaneously, excellent problem-solving skills, and ability to be flexible and adapt with change.
  • Flexible and able to quickly learn, adopt new technologies, and adapt to changes in systems, tools and processes.
  • Advanced proficiency in Microsoft Office, file management and other automated system applications.

 

Desired

  • Optimistic and positive attitude with a demonstrated deep commitment to the highest level of customer service.
  • Bright, confident, and enthusiastic demeanor with passion for parks; strong desire to work for the Presidio Trust.
  • Experience working with enterprise financial systems, or similar.
  • Creativity and flexibility.

 

About Presidio Trust Contracting

Approximately 3,000 people reside in apartments, townhomes, single-family homes or duplexes in one of the 21 distinct Presidio neighborhoods, which are located near forest groves, trails, waterfront paths, a golf course, and a beach. More than 3.5 million square feet of non-residential space is located around the park. Two-thirds of the buildings are historic, representing a variety of architectural styles, from the Spanish era through World War II. The Presidio is an extraordinary place to work for the thousands of employees of approximately 100 businesses who lease commercial space. Presidio Trust Contracting partners with Operations to ensure that the Presidio Trust maintains its financial self-sufficiency and is able to provide beneficial public programming, ensuring that future generations will continue to enjoy the beautiful Presidio.

 

Background Investigation

The Presidio Trust has identified this position as subject to an employment background investigation which shall consist of a review of applicable county, state and Federal criminal and civil records, state bankruptcy indexes and a credit report. An individual's granting of a background investigation and resulting report is voluntary. However, employment in this sensitive position is contingent upon the successful completion of an employment background investigation. The Presidio Trust may refuse to hire an individual, may rescind an offer of employment to an individual, or may review and terminate the employment of a current employee not successfully completing the background investigation.

 

Financial Disclosure

This position requires the completion of the U.S. Office of Government Ethics (OGE) Form 450, Confidential Financial Disclosure Report, both as a New Entrant into the position and annually thereafter. The purpose of the financial disclosure system is to assist employees and their agencies in avoiding conflicts between official duties and private financial interests or affiliations.